DROP DOWN LIST IN EXCEL HOW TO
DROP DOWN LIST IN EXCEL DOWNLOAD

We can see that we have typed an unknown name like вЂњSamanthaвЂќ, which is not there in the database and the excel shown as an error message where we have given manually in the Error Message Dialogue box as highlighted above.

Hence we have updated the Title Name and Error message to be displayed now letвЂ™s see how the error is going to appear in the dialogue box.ДЄssume that we have typed an unknown name in the student name column, and the drop-down list feature will throw the following error with custom Title and Error Message as follows. Give the Title Name and Error Message to be displayed for the cell.We will get the above dialogue box with Title and Error Message.Here we are going to edit the error message as per our student database and follow the below procedure. In data validation, we can see that there are three tabs like Settings, Input Message, and Error Alert. We can edit this error message so that the end-user can understand what data he needs to enter it.

Dropdown list feature checks in the database whether names are matching or not if not, it will display an error dialogue box as follows. Drop Down List feature first checks in the database list if the name is matching, excel will not show an error dialogue box.ДЄssume that we have typed invalid data in the student name list like вЂњgeethasвЂќ, where we can see that this student name is not all in the database list. Here is what happens if we type invalid data, i.e. Now we can see the above drop-down list box of YES or NO to check the student present status. Here in the status, we will add Drop Down List вЂњYESвЂќ Or вЂњNOвЂќ to know the present status of the students.

DROP DOWN LIST IN EXCEL HOW TO

In this example, we will see how to add a вЂњYESвЂќ or вЂњNOвЂќ drop-down with a clear example. Now in the above screenshot, we can see that the drop-down list has been applied to all the column where it shows the entire students name from the database and Roll No and Grade. We can see that a drop-down list has been created for only one column to apply to all the columns wherever we need we have to copy and paste the drop-down box to the specific cell. We can now create the Drop Down list to choose the students name and their corresponding roll no and grade, as shown in the below screenshot. Hence we have created a drop-down list for all Student Name, Roll No, Grade. Place the cell in the G column as shown below in the screenshot to get the drop-down list menu.Now letвЂ™s see how to get the Grade to the drop-down list as follows: Place the cell in the F column as shown below in the screenshot to get the drop-down list menu.Choose the List option from the drop-down list.You will get the dialogue box which will show validation criteria.Now letвЂ™s see how to get the Roll No to the drop-down list as follows: Drop Down List feature allows us to select studentsвЂ™ names from the database list to avoid error and avoid entering duplication in the excel sheet. We can see in the above screenshot an excel drop-down list created for the studentвЂ™s name, which shows the studentвЂ™s name list. Once we gave the selection column, we will get a drop-down list as shown below.Select the column where the drop-down list needs to be get displayed and select columns A2:A8 for the student name drop-down list and then click ok.Once you click on the source tab, we get the data validation selection box as follows.

Select the source tab where excel will ask for the database cell to appear in the drop-down list.

Form Validation criteria choose the List option.

Data Validation Dialogue box appears as follows.

To create Drop Down list in Excel, follow the below steps as shown below: In the above table, we can see the database, which has student name, Roll No & Grade.

DROP DOWN LIST IN EXCEL DOWNLOAD

You can download this Drop Down List Excel Template here вЂ“ Drop Down List Excel Template

Drop down list in excel